Questions tagged [gnucash]

For questions related to the GnuCash personal and small-business financial-accounting software freely licensed under the GNU GPL. As this is a personal finance site, questions about usage of the software are preferred over technology-related questions.

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167 views

Obtaining Figures For Australian GST Business Activity Statement From GNUCash

I have been entering all my financial records into GNUCash, and now I need to find the most efficient way to extract all the needed figures for the BAS. The Income & GST Statement looks like the ...
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0answers
48 views

Can't issue SEPA transaktions because account doesn't have SEPA information stored

I have Gnucash 3.4-3 and Aqbanking 5.7.8-1 installed on Arch Linux. When I try to issue a SEPA transaktion i get the error message: Your local bank account does not yet have the SEPA account ...
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0answers
302 views

Gnucash budget report not adding subaccounts

I have problems budgetting for accounts that contain subaccounts. Gnucash does not seem to want to add the actual values in the subaccount, to get the correct value for the parentaccount, but in stead ...
2
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0answers
73 views

Head of Household and dependent status tracking with GnuCash

I would like to use GnuCash (if possible) to track my status as head of household and my mother's status as a dependent. The rules are in IRS Publication 501 (mostly worksheet 2). My ultimate goal is ...
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4answers
251 views

How do I record my spouse's payment in shared credit card account?

I've created a credit card liability account. My spouse shares my credit card and makes several purchases on it as well. Each of us makes a payment directly against that account at the end of the ...
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1answer
65 views

Gnucash: Change transaction description globally?

I'm running Gnucash 3.8b+(2019-12-29). If there's a way to change a transaction description throughout an account, I can't find it. The internet isn't yielding up any interesting suggestions, either. ...
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1answer
373 views

How do I unlock my Gnucash file to continue working on my accounts?

My file is Murphy.gnucash. There is a file called Murphy.gnucash.LCK in the same folder. When I open my file in gnucash, it gives me these options: Open Read-Only Create New File Open Anyway Quit ...
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1answer
241 views

GnuCash to track expenses when refunds occur

I've started using GnuCash to keep track of my expenses so that I have an idea of how much I spend each month for food, clothing, etc. My main goal is to be able to see if I went out of budget one ...
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3answers
656 views

GnuCash setup for personal and shared money in the same account

I have arrangement with my spouse that everything that we earn is "shared" but we get monthly allowance that is personal. We get our salaries to personal accounts and tract how much we owe to in ...
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1answer
534 views

GnuCash, how do I book loan from credit card, being paid back with salary? [duplicate]

I am doing double-entry bookkeeping with GnuCash to track my personal finances. Sometimes I spent money on expenses which my employer is supposed to spent, and I later get reimbursed. For example, I ...
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4answers
390 views

double entry bookkeeping loan to myself

I have 3 accounts - savings, outgoing, and loan. I have $100 in savings. I then receive $50 into savings. so far, so good. Then I want to 'borrow' $25 from savings with the intention of paying it ...
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1answer
167 views

Bonus stocks / shares in GnuCash

What is the right way to record bonus stocks / shares received? I used Actions -> "Stock Split" menu and it created a bonus entry. When I try "Reconcile" it shows the record on both sides (Funds In ...
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1answer
381 views

How do I join transactions after importing from multiple bank account statements in GNUCASH?

I found this but I don't feel it really solves the issue. When importing from two mt940 statements, which have transactions between each other, how can they be "joined" as double entries between the ...
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2answers
133 views

How to register obligatory social insurance?

Every month I have to pay a certain amount as social insurance. It is my debt - I have to pay regardless of my income. What should be the source of this debt? Opening balance from equities branch? ...
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1answer
762 views

How can I import customers and invoices from a previous year's Gnucash file?

I've been using Gnucash for the past year for small business accounting as a self-employed contractor. I've read that it's a good practice to create a new file for each year. Now that 2014 has ended,...
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2answers
2k views

Accounting for paying bills for (and being reimbursed by) another person

I an currently using Gnucash to manage my expenses. I am new to double-entry accounting and find many aspects of it to be confusing. Here's a situation that currently happens monthly. I'd like to know ...
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1answer
4k views

Salary account in gnucash: charge vs. income // example transactions

It might not be the usual thing to have on opening balance in a "Salary" account, but if one did, this is what I tried in gnucash: description: payday again :-) transfer: Equity:Opening Balances ...
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1answer
74 views

Including benefits in kind within accounts

I'm producing accounts for a local political party using GNU Cash. There are a lot of benefits in kind that we need to account for. Previously I included these on a separate spreadsheet, but would ...
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1answer
416 views

How to change the default “Extra notes” in invoices?

It always says "Thank you for your patronage!", which I can manually edit every time I create an invoice, but how can I change it permanently?
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1answer
53 views

Posting invoice in different currency

I've got all my transactions organized in CAD. Now I've got a new customer that'll pay me in USD. I can open USD bank accounts to handle this, that's not a problem but in GNUcash I created a new ...
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1answer
161 views

Invoices less payments in GnuCash

I use GnuCash to manage the finances for my small business. I offer prepaid accounts to my customers who don't want to be bothered with invoices or have a fixed service budget. I have set up the ...
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1answer
353 views

Missing transaction in Gnucash import from OFX, transaction is in the file

I'm exporting my bank history using OFX format and GnuCash can import it ok, but sometimes there are a few transactions that are in the bank history, are in the OFX file, but GnuCash refuses to show ...
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1answer
691 views

Super GnuCash placeholder account

I am keeping all my daily money transactions in GnuCash and I am loving it. I started to use it also to keep the records of my new small business at home. I'd like to have all kinds of accounts of ...
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1answer
157 views

Remove VAT amounts from cash flow report

I am using Gnu Cash to track my personal expenses as well as my freelancing income. On some of my income I receive VAT which I then have to pay back. Currently the income/expense cash flow report is ...
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1answer
184 views

GnuCash How to track a bill in A/P and in an asset account and get tracked to customer who reimburses

I incur expenses on behalf of clients who will reimburse. In quickbooks i would create bill to vendor and track to customer. expense went to A/P and the the other entry was an asset account. This ...
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1answer
1k views

What's the difference between Descriptions, Notes, and Memo in GnuCash? [closed]

The Description field appears in any view of a transaction. The Notes field appears when you select "Double Line" from the View menu. A Memo field appears for each offsetting account when you split a ...
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1answer
542 views

How do I create a Custom Bar chart report in GnuCash?

I'm trying to create a custom bar chart report in GnuCash 2.6.5, similar to the Asset Bar Chart or Liability Bar Chart. What I need is a report that shows the sum of 3 (or more) accounts. Some are ...
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2answers
748 views

How can I find out in GnuCash how much I have spent in a given time period?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
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2answers
593 views

Representing a personal loan with double entry

I have received a family loan (no interest or penalties, just a friendly loan) from my parents which is deposited into my savings account for my bank. I'm having issues understanding how I should ...
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1answer
295 views

Dealing with temporary accounts

I use Gnucash for managing my finances. When I receive a gift card, I assume that it should be it's own account as one of my Current Assets. However, once that gift card is fully spent or expired, ...
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1answer
634 views

Splitting already paid bills with housemate

I live with a house mate, and we split our grocery expenses 50/50 between us. Everything is done in cash. I use GnuCash to manage my finances, and I'm not sure how such a situation can be recorded: ...
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1answer
51 views

Off-market transfer of shares in GnuCash

I use GnuCash for my personal accounting and for tracking investments in shares through my self-managed superannuation fund (SMSF). Recently I wound up the SMSF and transferred the shares into my ...
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1answer
217 views

Modeling joint expenses in gnucash

I want to set up gnucash to register the house expenses and be able to see how much money I should return to my wife or her to me every month. The situation is as follow: We share common expenses ...
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1answer
57 views

Auto pay an invoice in gnucash: make workflow simpler, by auto paying invoice (for some/most customers)

Most of my customers pay at time of doing the work. By the time I enter the invoice, they have already paid. I would like to auto pay the invoices. I would like to reduce the number of steps needed ...
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2answers
152 views

How do I record a not-fully-paid expense?

I bought a pair of eyeglasses for $5 from a friend. I only paid to him $4 however as I didn't have enough cash then, so that means I owe him $1. Today I paid off the remaining $1. How should I record ...
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1answer
116 views

Invoice Stylesheet Spacing

I'm trying to set up my invoice style in GnuCash. I've created a new stylesheet from within GnuCash but I need to make some changes to the stylesheet that aren't covered by the options within GnuCash ...
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1answer
120 views

Do GnuCash Income entries ever stop contributing to the Income Account's total?

I'm building a personal budget in GnuCash and after entering my starting equity, I've added my new paycheck in the Income section of my budget. I've entered it as transferred to my Checking Account ...
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1answer
112 views

Copying account balances into new book

Each semester, the treasurer of our fraternity sets up a new gnucash file, based on a template without any transactions (just the accounts already created). For each active member, the majority of ...
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1answer
472 views

GnuCash: Paying for others - direct or indirect transfers?

Suppose I am going to a restaurant with 5 friends. Suppose we are in the US because then we have to pay together. Suppose I take the bill of 500$ with my credit card. I receive the money of one friend ...
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2answers
975 views

Link bank transactions for credit card payments in GnuCash?

Using GnuCash. I download activity from my bank and from my credit card. I've imported my bank activity and that will have entries such as Date | Description | Withdrawal 1/1/2017 | ...
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1answer
459 views

gnucash share fractions

For tracking shares in GnuCash, the maximum number of decimal places allowed seems to be 8 (100 millionth) but I'm dealing with fractions with 9 decimal places. Any extra decimals after 8 get ...
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1answer
580 views

Liability showing up as asset in Equity

I am getting up & running in GNUcash. I however am puzzled by the Loan and Equity:Opening balance results. I should note that this money for the student loan was spent years ago, so I entered my ...
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2answers
1k views

How to print account transactions for a time period in GNUCash?

I would like to print all the transactions for an account from, for example, 01/01/2015 to 31/12/2015. I found the report in Reports > Account Reports but that displays all the transactions in the ...
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1answer
229 views

'Category' and 'Budgetary imputation' in Gnucash

Currently using grisbi to manage my personal money, I'm considering moving to gnucash (as it seems to fulfill my needs, to have better dev support and some functionalities I am missing -- e.g. sub-...
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1answer
952 views

Handling expenses for corporate tax in GnuCash

I am very new to the whole concept of book-keeping (Read GnuCash help - that's it) at the moment and was wondering if I could get some pointers in here. I am running a micro limited company (One ...
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1answer
354 views

How can I easily show difference between Current Assets and Current Liabilities in Gnucash?

So I have a subaccount of Liabilities named "Current Liabilities" and I'd like to have an easy access to the value of [Current Assets - Current Liabilities] (kind of my personal "Working Capital"). I ...
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0answers
40 views

How to split joint expenses at regular intervals in double-entry bookkeeping?

I am trying to use GnuCash to keep track of the expenses (such as rent and electricity) in a shared apartment. For historical reasons, I pay for all the bills from my personal checking account. At the ...
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0answers
127 views

GnuCash with (optical) PhotoTAN?

With Ubuntu 20.04.1 I now installed GnuCash - both as Flatpak (version 4.1) and from the official repos (version 3.8) and am nothing less than flabbergasted that online banking still won't just work ...
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0answers
33 views

Gnucash: Importing transactions in multi-currency accounting

I have current accounts in EUR, USD, and GBP, and expenses in multiple currencies as well. The way I track my expenses currently is: if the expense is exclusively in one of the currencies (e.g. UK ...
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0answers
34 views

Importing transaction history from USAA into GnuCash

I was able to export a .csv from my bank, USAA. However, when I attempted to import the CSV, I was met with errors, and kind of fumbled my way through it. However, after it was imported, none of the ...