Questions tagged [expense-tracking]

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In GnuCash, how can I create a line item in an invoice that uses an expense account as the transfer account instead of an income account?

I am a freelancer; some of my clients pay me as an employee and some as a contractor. I have separate expense accounts for expenses I incur as a contractor and as an employee because as an employee, ...
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1 answer
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Any suggestions to keep track of software subscriptions? [closed]

Any good methods to keep track of monthly/yearly subscriptions for software? Currently we have over 15 subscriptions and some of them are also depended by the number of users invited to that software. ...
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2 answers
91 views

Keeping track of recurring payments/expenses to make sure they don't change

Where I work, the payroll system is tied directly to clocking in and out. Thus, if we arrive 3 minutes late, we get paid 3 minutes less and conversely leaving 3 minutes late gets paid 3 minutes more. ...
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27 votes
8 answers
6k views

Professionals who provide the same services as Mint; i.e. personal expense tracking & analysis?

Not long ago I went to a financial advisor/money manager for a discussion of all (I mean all) my finances and was needing some analytics in the short term to decide what smart actions to take for the ...
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1 vote
1 answer
104 views

GnuCash Reconcile Fractured Payments

First-time listener; first-time caller. For reasons I don't quite grok, Amazon sometimes places multiple small transactions on my credit card for a single invoice. For Example, a recent invoice of $38....
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0 votes
1 answer
119 views

Studies for personal finances [closed]

Over the last couple of days, I started thinking about financial independence for myself. That idea sounds great to me as I'm 33 years old, have a good and stable income, and I could do something to ...
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40 votes
7 answers
16k views

Is the company asking me to commit fraud by asking me to apply for reimbursement of half of trip expenses paid entirely by my colleague?

Recently, I traveled on company business with a colleague. To save money, we agreed to share a hotel room. My colleague booked and paid for the accommodation in its entirety. I paid nothing for the ...
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1 vote
3 answers
143 views

What is a practical way of tracking expenditures?

The goal is to start tracking expenditures, create target limits for each category, and then try to keep to them. They only way progress can be made with this is if the expenditures are accurately ...
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3 votes
4 answers
826 views

Strategies to earmark money for large expenses

Like most people, we have several large expenses that we only have to pay once or twice a year like homeowner's insurance, car/home repairs and improvements, and saving money for a vacation. What's a ...
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43 votes
12 answers
19k views

How to manage monthly salary

I am a 22-y/o guy starting my first job. I am interested to know how I should manage my monthly expenses. Keeping in mind that I need to pay for my rented apartment, food, water, etc., save money for ...
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1 vote
1 answer
79 views

Should I create a personal income and expenditure statement at the time of being student with no source of income?

Many of the students in higher education level do not have a source of income like me and have daily, monthly and quarterly expenses of amount they get from their family, sponsors or scholarships. I ...
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4 votes
2 answers
218 views

Foreign priced expenses - actual card charge amount is OK?

For the IRS in the US ... Say you are overseas in Japan and you have a legitimate business cost of 11,123 Yen. You correctly keep the receipt, Yen11123. How to convert to USD when making it a ...
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1 vote
2 answers
158 views

How to easily compute annual expenses?

When doing retirement planning it is important to know what your annual expenses are. I'd like to compute my expenses for 2017 but in a way that isn't tedious. I'm thinking of doing this: Get ...
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0 votes
1 answer
1k views

How to track iTunes transactions as business expenses?

I have some business expenses that go through iTunes. I want to include certain business expenses in iTunes with my overall business expenses report created in my financial software (Quicken). The ...
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4 votes
2 answers
14k views

How can I track TreasuryDirect savings bonds with Mint?

I have a pair of Series I Savings Bonds with TreasuryDirect. Is it possible to track their value using Mint? If so, what's the simplest way to do it?
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1 vote
0 answers
608 views

How to keep track of daily expenses having two currencies?

I want to keep track of my daily expenses using a system as simple as possible. My current choice is to have a spreadsheet where I keep track of my budget: One page controls the monthly budget ...
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2 votes
3 answers
223 views

If a fund has greater expenses in % than annual return %, how come the balance is growing?

Consider a fund like this one: Fidelity® Government Cash Reserves(FDRXX) It says it has as of Sep 2016 - 0.05% as 1 year annual return However - the expense ratio is 0.37%. Does that mean that I am ...
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  • 161
2 votes
1 answer
793 views

GnuCash register reimbursements

I just started using GnuCash for personal finance, and I'm still figuring out how to register different types of movements of money. The issue I'm not sure about now, is how to register ...
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3 votes
1 answer
1k views

Gnucash: How to track similar expenses in two currencies appropriately?

Suppose that someone spends most of their life in one country with currency X, and a few years in another country where they have currency Y. Let's suppose also that the person earns a similar income ...
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12 votes
3 answers
12k views

How do I efficiently add credit card expenses to my monthly budget?

I use a credit card for most of my purchases as I get to keep money in my account for a longer duration and that earns me extra interest. But I have been having a little difficulty to include the ...
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  • 233
3 votes
4 answers
11k views

Simplified version of double-entry bookkeeping for personal and business finance?

I currently manage my personal finances based on a single-entry bookkeeping. It turns out that it doesn't fit my needs in the long run. After learning about double-entry bookkeeping and researching ...
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  • 143
2 votes
1 answer
269 views

Double entry accounting: as an employee, how do I enter expenses in foreign currency?

I use gnucash. For my company expenses I follow advices from In double entry accounting, as an employee, how do I enter expenses? and I am happy with the results. But I get to travel often to country ...
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3 votes
6 answers
2k views

Shared groceries expenses between roommates to be divided as per specific consumption ratio and attendance

My apologies if this question is in the wrong section. Couple of my roommates & I (total 5 people) share the groceries expenses. We record the purchases in an Excel sheet, and also have the ratio ...
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4 votes
5 answers
4k views

In double entry accounting, as an employee, how do I enter expenses?

I'm new to accounting and just started using GnuCash for my personal finances. Question As an employee (not a company), how would you enter the following transaction into GnuCash? Situation I make ...
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4 votes
1 answer
562 views

What is the value in using the "split transaction" feature present in some personal finance management tools?

Why is the ability to have a split transaction (e.g. one transaction, but categorized into two or more parts) beneficial to personal finance management software? What are the most typical use-cases ...
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2 votes
1 answer
4k views

In what category would I put a loan I took to pay an expense

If I have to pay my phone contract which is 1000 and I took a loan of 2000 with interest of 300 to pay that phone contract, in what category would you put the loan - an expense, an income or both ? ...
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2 votes
2 answers
1k views

Track expense memos and payees in GnuCash?

I'm using GnuCash to track a simple budget, importing QIF files. Most entries in the QIF file have both a payee and a memo, however GnuCash seems to ignore the memo if the payee is specified. This ...
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1 vote
2 answers
840 views

Good expense tracking and budgeting application for India [closed]

Could anyone recommend a good software application that I can use to keep track of my budget and expenses. Essentially at the end of every month, I find myself flabbergasted. Where did my money go? I'...
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  • 111
8 votes
2 answers
474 views

What is the role of expense tracking in the long term?

Exactly as the title says: what is the role of expense tracking in the long term? I can understand expense tracking being very beneficial in the short term if you've recently changed your lifestyle ...
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  • 418
6 votes
2 answers
598 views

How to quickly track daily cash expenses that don't come with a receipt?

I'm an Italian student, and I'm trying to keep track of all my daily expenses, as well as my income. My biggest problem is logistical: I've no problem analyzing my expenses once I collect the data, ...
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7 votes
2 answers
4k views

How can I show more detail in GnuCash Reports?

I recently started using GnuCash as a tool for tracking my expenses. It has lovely built in reports on expense, but it seems to limit the categories/accounts displayed to a fairly low number (I think ...
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4 votes
1 answer
2k views

How to use Mint.com outside US/Canada?

Is it possible to use the mint.com service outside US/Canada? If not (most probably), which similar services also work outside US/Canada? I'm currently using TheBirdy, but it doesn't directly data ...
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  • 141
4 votes
1 answer
6k views

Mint counting an IRA contribution as a pure expense

I recently made an IRA contribution for this year. I use Mint for financial tracking and it seems strange that it counts the $5K contribution as a simple expense, despite it also being able to see my ...
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  • 265
4 votes
3 answers
1k views

Can I label my checking accounts? Trying the envelope system with debit cards

I want to use an envelope system and categorize my expenses. So lets say I have 3 checking accounts for: Grocery Restaurant GAS ... each will have its own debit card. I can write a label name for ...
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2 votes
1 answer
666 views

Any good free personal financial 'planning/planner/projection' services?

I would like to get my finances in check and the first stage of doing so is keeping track of when money comes in or goes out. I could write all this down on a calendar but this is the 21st century... ...
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3 votes
1 answer
5k views

How to record expense sheet as journal entries in Quickbooks Online?

Let's say I own a business and I make 3 business-related purchases on my personal credit card in August. Given the following example expense report: 08/01/2011 - $20 - Web Hosting 08/05/2011 - $130 -...
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3 votes
4 answers
1k views

Organizing Expenses/Income/Personal Finance Documents (Paperless Office)

I've been trying to organize my personal finances for awhile by moving to a "Paperless Office" (PO from here on out), but I haven't been able to reach anything that satisfies my need for intuitive ...
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4 votes
5 answers
3k views

What is a good way to keep track of your credit card transactions, to reduce likelihood of fraud?

I hear of scams where people take your credit card number and then just occasionally take out $20 here and there. On your statement it'll just look like something innocent to make it look like a trip ...
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  • 6,048
5 votes
4 answers
175 views

Multi-Account Budgeting Tools/Accounts/Services

Every time I get paid, I take some of the money and allocate it for certain uses. I track this in a spreadsheet. This works fine, but it's not what I want in the end. Basically, I think what I want is ...
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9 votes
7 answers
1k views

What tool would you recommend to keep track of incomes and expenses?

Part of New Year's resolutions is to keep better track of where my money is going. I have a regular day job and I also do some freelancing work online , which is not related to my regular job. In my ...
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21 votes
11 answers
2k views

Can't get started with budgeting -- no discipline! Any ideas on getting out of this rut?

I have had very little success with managing money. I have gone bankrupt once ($50K in credit card debt) and since then I no longer have credit cards (just a debit card) but my spending is still ...
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8 votes
3 answers
3k views

Checking/Savings accounts that have sub-accounts

I like to use the envelope system for budgeting, but I can't escape the convenience of debit cards, so a few months ago I set up 5 debit cards, one for my primary account, food, gasoline, household ...
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2 votes
2 answers
420 views

Tutorials for "catching up" with expense tracking, ideally in Quicken?

I've been procrastinating with organizing my finances, but I have most of my receipts from this year. Are there any tutorials out there that are geared for people who are a little behind with ...
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16 votes
4 answers
1k views

How does the envelope budgeting system work?

I have seen a little bit about the "Envelope System" for spending, and while I think I have the rough idea of it, how does it work in detail. I know there is http://www.mvelopes.com/, but this site ...
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