Stack Exchange Network

Stack Exchange network consists of 175 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Visit Stack Exchange

Questions tagged [bookkeeping]

Bookkeeping is the process of recording business data in a prescribed format. It often forms the first step in the accounting procedures of a company.

1
vote
1answer
119 views

How to interpret equity

I understand Equity to be "Net Worth", as calculated by Assets - Liabilities. I also understand the "Expanded Fundamental Accounting Equation" to be Assets + Expenses = Liabilities + Equity + Income ...
52
votes
5answers
19k views

Handling waitress unclaimed pay from three years ago

Each week our boss gives us payslips with our hours worked and we can cash them right at the place of work. Pretty simple. You get a receipt for your hours worked for the week and a slip to turn into ...
2
votes
4answers
241 views

How to keep track of revenue and expenses of a small business that I rarely visit?

I'm a programmer looking to invest some money into opening a very very small restaurant which will be run by my friend (who's a professional restaurant manager) with occasional help from family ...
1
vote
1answer
53 views

How to account for transferring money from a USD account to a GBP account?

I am using ZipBooks online software for my bookkeeping, however I do not know how to approach the following situation. I have 2 bank accounts; one in USD, the other in GBP, and I am transferring $...
1
vote
3answers
211 views

In double-entry book keeping, how should I track planned expenses

So, I'm working on getting a bit better at managing my household finances and am currently working to learn double-entry bookkeeping. One thing I need to separate out and track a little better is ...
4
votes
0answers
103 views

Accrual accounting: how to implement prepaid tax

I am trying to put my personal finances in order and I figured that accrual accounting fits my needs for keeping a better track of my records. I am new to accrual accounting and while I think that I ...
0
votes
1answer
150 views

Xero - How to reconcile a transaction when the period has been locked

I use Xero for my consultancy company's book-keeping. My accounts from a couple of months ago are locked (due to submitting a VAT (UK sales tax) return). I have an unreconciled bank transaction within ...
0
votes
1answer
58 views

How to account for transactions which may have multiple causes?

Say I have a transaction from my bank in a foreign currency (say a taxi) which causes me to incur a "foreign currency transaction fee" (e.g. 2% of the transaction). One way to look at this cost is ...
3
votes
1answer
87 views

How to get visibility into contributions to assets

I'm using double entry with Assets, Expenses, Income, Liabilities, and Equity. To illustrate my question with easy round numbers: Income one month is 10k; 5k goes into an asset like a 401k account (...
3
votes
1answer
482 views

Journal entry for savings of multiple family members

I'm recording family-related transactions in a journal. My question is regarding a cash deposit (asset debit). For example, my family earned $300 at a garage sale. I deposit that entire amount into ...
1
vote
1answer
112 views

What are the must know topics for personal accounting? [closed]

I'm 18 years old; last year I finished high school. I attended a school oriented in accounting, and even though I didn't care much about it at the time, now I realize how important is to know how to ...
0
votes
1answer
428 views

How do you set up current year bookkeeping based on previous year balance sheet and profit and loss items?

I'm setting up this year's accounting ledger for a sole proprietorship. It used to be done by CPAs in the past but I decided it's time to bite the bullet and start doing it myself. All is going well,...
1
vote
3answers
553 views

Double-entry bookkeeping: When selling an asset, does the money come from, Equity or Income?

I use a double-entry system (ledger) to manage my personal finances. I have set it up so that the only entries in my Equity are my opening balances. If I sell an asset (e.g. laptop) whose value I ...
4
votes
1answer
154 views

Best Practices for Managing Paper Receipts

I'm curious to get some input from the community on best practices for managing paper receipts, whether personal receipts or business-related receipts. For example... What are the arguments for ...
2
votes
1answer
81 views

What is S/P in “Tax Deduction S/P”? [closed]

This may be an unusual question, but I have a plugboard labeled "Tax Deduction S/P" for an IBM 402 accounting machine from the 1950s. This must have been used to process records on punched cards to ...
13
votes
6answers
9k views

How to account for startup costs for an LLC from personal money?

If I start a business (LLC, specifically) and incur some of the startup costs with my own money, how do I account for this in the bookkeeping once the LLC's bank account is up and running? For ...
1
vote
2answers
625 views

Link bank transactions for credit card payments in GnuCash?

Using GnuCash. I download activity from my bank and from my credit card. I've imported my bank activity and that will have entries such as Date | Description | Withdrawal 1/1/2017 | ...
1
vote
1answer
138 views

Bookkeeping accounts for rent-to-own property

I own a house which I'm renting to tenants. We've entered a long-term rent-to-own contract, where the principle portion of each mortgage payment becomes potential equity for the tenant. How do I ...
0
votes
1answer
286 views

What's the best way to account for a risky investment - As an asset or an expense?

We normally account for investments as a separate account in assets: Assets:Banks:Bank ABC => Assets:Risky Investments:Investment XYZ which is consistent with the fact of having an asset that ...
0
votes
2answers
1k views

Paying extra toward installment loans - is it a prepayment or paying ahead?

If someone has an installment loan with equal, fully amortizing payments, and the borrower pays extra each month, how does the creditor decide whether to apply the extra as a prepayment to principal ...
3
votes
3answers
541 views

Accounting equation: does income really decrease equity?

I am new to using double-entry bookkeeping for personal finances. GnuCash uses a variant of the accounting equation that has five variables, and which seems to be known colloquially as an "expanded" ...
0
votes
1answer
65 views

Reinvesting earnings increases the book value of equity?

I'm reading this text about elementary concepts in finance. It keeps repeating an example where a company reinvests part of its profits (earnings), and claims that this increases the book value of ...
0
votes
1answer
122 views

How to categorize shared income?

I'm a total bookkeeping noob. My LLC has an agreement with another LLC where we split income coming from a particular source. As it happens the income comes to my business's bank account and then I ...
5
votes
1answer
588 views

Double-entry bookkeeping: How to account for non-monetary taxable benefits received from employer?

I'm trying to keep detailed books for my personal finances. One thing I haven't figured out how to represent is various non-monetary taxable benefits that I get at work. For example, a gift or a meal. ...
1
vote
1answer
128 views

Book keeping setup for real property depreciation

I have a rental property. I'd like to set up my books such that: the cost basis depreciable value of the house is reflected in an account, the annual depreciation is recorded sensibly, the initial ...
0
votes
1answer
290 views

Transferring money from One business checking to another business checking

How do I classify in Quickbooks a cash transfer from one business checking account to another business checking account that are linked together. 2 separate businesses. My husband and I are the only ...
2
votes
1answer
776 views

End of financial year: closing transactions

What book-keeping practice is best to keep each year's transactions balanced within that year? This question seeks specifically an answer that benefits from the consensus of the accumulated wisdom of ...
1
vote
1answer
813 views

Handling expenses for corporate tax in GnuCash

I am very new to the whole concept of book-keeping (Read GnuCash help - that's it) at the moment and was wondering if I could get some pointers in here. I am running a micro limited company (One ...
2
votes
1answer
77 views

Would I need to keep track of 1099s?

I run a small business and am looking to pay some people to assist with sales as contractors. They would be paid via something like paypal, google or square. Do I still need to file a 1099 for each ...
0
votes
1answer
300 views

correct usage of “R” field, esp. with respect to credit card account type

Using GnuCash to track where my money goes and what comes in. I have as assets my bank account and "cash in wallet", and many expense accounts for food, gas, water, electricity, clothes, transport/...
1
vote
1answer
428 views

GnuCash, how do I book loan from credit card, being paid back with salary? [duplicate]

I am doing double-entry bookkeeping with GnuCash to track my personal finances. Sometimes I spent money on expenses which my employer is supposed to spent, and I later get reimbursed. For example, I ...
7
votes
1answer
416 views

How to double-entry bookkeep money incoming from sold items?

I started doing double-entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I have as assets my bank account and "cash in wallet", and many expense accounts for ...
0
votes
1answer
46 views

If I start a company and put in £100, what account should that be filed under? [closed]

If I start a company, become its director, and put in £100, what account should that be filed under? I imagine the account should be an income type account. But I do not know what to call it. It's ...
4
votes
1answer
461 views

gnucash - Record several years data

Currently I am using GnuCash to record my personal expenses. I am using it since the last year, so in my master book I have records belonging to the years 2013 and 2014. Is that the correct way to ...
6
votes
2answers
1k views

In double entry book-keeping, how should I record writing of a check?

Say I write a check (in British English, a cheque) to pay money to some supplier out of my business's current account. I post the check. As far as I'm concerned, the company has spent that money and ...
2
votes
2answers
223 views

How to record (accepting and later returning) other peoples' money? What's the correct terminology for that? // GnuCash

How to record (accepting and later returning) other peoples' money in GnuCash? I assume it would not be recorded as income / expense, respectively. Liabilities also seems unlikely. Equities? Maybe... ...
3
votes
1answer
104 views

How to account for transferring money to an investment account?

I have recently been asked to look after the books temporarily for a small not for profit sports club in Christchurch New Zealand. I noticed that they had entered transferring of money from the ...
1
vote
1answer
9k views

What account should passport renewal expenses go into?

I am trying to appropriately name an account for these types of "official" fees. The fee doesn't really relate to a particular project, nor a normal type of expense.
3
votes
1answer
199 views

What would be the appropriate account for written off loans to friends and family?

In the past I have lent some money to friends and family, which I have not gotten back. I don't want to ask them for the cash, but I do want to clean up my accounts. How would I record this in my ...
4
votes
2answers
2k views

Which date to record for a transaction?

I need to record a transaction in a journal. If I take the date of the paper receipt, this might be different to the date on my bank statement. Which one should I use? Should I use one, and then ...
3
votes
2answers
1k views

How to record a transaction with more than one purpose?

Suppose I pay with my credit card, £15 at a store, where £10 is for stationery used for my business meeting which is a claimable expense, and £5 is for my lunch which is a personal expense. I think ...
1
vote
2answers
139 views

Double-entry bookkeeping conundrum - how to log built-in fees?

So today I was trying to figure out how to do some double-entry bookkeeping for one of my projects. The service is similar to a bank teller - it accepts money on one end, charges some fees, and gives ...
4
votes
1answer
1k views

How do I do double-entry bookkeeping for separately-managed investment accounts?

Double-entry bookkeeping is new to me but is something I'm trying to apply to our personal finances. The area I am struggling with is how to deal with our investments. We have a mix of Canadian RRSP ...
16
votes
5answers
10k views

Double-entry accounting: how to keep track of mortgage installments as expenses?

Context: I am new to double-entry accounting, I use GnuCash for my personal family bookkeeping. At the moment, the main goal for me is to keep track of incomes/expenses of our family over time. For ...
1
vote
1answer
873 views

Asset Sale: Net proceeds to cash AND capital gains?

This is very simple but I'm having trouble figuring out how to account for the sale of an asset, in double-entry bookkeeping, in a way that shows the net proceeds going to cash AND recorded as a ...
7
votes
2answers
41k views

Lending money to someone: how to book?

I'm trying my hand at double-entry bookkeeping for my personal finances. While I get the gist, I have trouble with the details. Please bear with me if I use the wrong terminology. I have lent some ...
2
votes
1answer
1k views

How can I debit money to Accounts Receivable in Gnucash without raising an invoice?

I have some income from Amazon Associates that is paid to me automatically every few months. I don't raise an invoice and Amazon doesn't create one for me. Amazon does specify a date when the payment ...
0
votes
1answer
3k views

Adding some more value to some existing fixed asset

Suppose i have a computer system worth $600 which i purchased on 1-jan-2012 and now i have purchased more RAM on 6-7-2012, how to do this kind of transactions properly. How to add value to an asset? ...
3
votes
1answer
214 views

How to teach personal reconciliation and book balancing

How do I go about finding good resources to teach my children about good money management. Something that will be able to show them how to run a personal bank account, how to reconcile and balance it. ...
8
votes
2answers
74k views

How to account for Capital Gains (Losses) in double-entry accounting?

After taking an introductory financial accounting class, I decided to use GnuCash to keep track of my personal finances. I have 5 major accounts in my general ledger: Equity Currently only used to ...