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I use Xero for my consultancy company's book-keeping. My accounts from a couple of months ago are locked (due to submitting a VAT (UK sales tax) return). I have an unreconciled bank transaction within that period. If I try to reconcile it, Xero says:

Error: Your accounts are locked by your adviser up until 31 May 2018. Your action must occur after this date.

Does anyone know how to deal with this? Thanks.

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We've just had the same problem.

tl;dr - It seems you have to unlock the transaction period to reconcile. The danger here is that may affect reports you have already made, so you should probably talk to your [advisor/accountant/person who set the lock date]

Long version: The Xero help pages identify a similar situation here where lock dates affect allocating credits to invoices outside of the lock period.

For us, we had had a bank feed transaction dated 30th June and a supplier invoice dated 1st July. In future, I'm going to make sure we've reconciled everything before we need to lock dates for year end.

To reconcile, I had to visit General Settings > Financial Settings, at the bottom of the page are two types of lock date. I set these to a date before my unreconciled transaction (28th June), reconcile, then set them back.

  • Update: Whilst for us this didn't affect our published accounts it easily could have, so be careful and check with the person who needed to set a date lock. For us The effect was to INCREASE the balance of account 789 (a bank account/credit card) and REDUCE the balance of account 800 (creditors control). However, since they were both CREDITORS there was no effect on the published accounts. – Steve Root Sep 5 '18 at 8:29

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