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If I've already added an expense to 'Misellaneous' account but I later realise I should have added it to 'Office Supplies', how can I move it?

I tried changing the Transfer > Expenses:Office Supplies but that didn't move it other than add it as a credit to the 'Office Supplies'.

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All you need to do is to click on that transaction. Next, on the column of the account, change from Misellaneous to Office Supplies.

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  • I've tried this, it just creates a credit debit within each expense account. The action I was expecting was the item with the wrong transfer account in Misellaneous to be removed from showing in the Misellaneous account. – breathee Jul 12 '18 at 9:34
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Transactions should be editable unless your GnuCash file has "Book Options" set which make transactions read-only after a certain number of days.

To check this, open up File/Properties. Then on the Accounts tab, look at the setting for "Day threshold for Read-Only Transactions (red line)". Once this value is set to "0", you should be able to edit your existing transaction split to show the intended expense account.


Alternatively, you could record a new adjustment transaction that debits the 'Office Supplies' account and credits the balance in 'Miscellaneous'. This provides a fuller audit trail and may be preferable if you've already provided an expenses report to management (or club committee, etc) showing the expense recorded as 'miscellaneous'.

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