Whenever I do my taxes I have to collect all my invoices and add the date with a pen in the right corner and then sort them by date, my question is - are there any programs that can help me automate this and do this for me:

  • a) Sort my invoices by month and day
  • b) Automatically add a timestamp, preferably in color and with a box around it
  • c) Has gmail support or an API

Something like a document manager but dedicated to accounting/invoices that can easily import from gmail or outlook

I currently use Quicken, but support for that is not necessary.


I'm not familiar with the formats you are using (I'm guessing you receive all types of formats), but would it be possible to save each received invoice to a file with the invoice date (YYYYMMDD) as the first part of the filename e.g. "20131231 blahblah.eml"


  • you can just use file sorting if you want to see them onscreen sorted.

  • you can also save the sorted listing of files in a folder to its own file.

  • it is a common printing option for software to include the filename in the top or bottom margin. (Use a 'Print to PDF' application if you want softcopies with this datestamp, instead of paper)

As of Dec 2013, Gmail apparently permits you to download/export emails - either to a local email client (via POP) or to a file (but it seems to be text only?).

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