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I have an LLC which holds two separate DBAs. Each business has its own checking account. Most expenses are distinct, but some, like office space and internet are shared expenses. How can I properly pay for and record these expenses in my books? Is it wise to open an additional checking account specifically for shared expenses?

  • Can you write two checks for these expenses, one from each DBA checking account, each for half of the amount? (In the Internet age, or even just with QuickBooks generating the checks for you, this shouldn't be as back when they were hand-written.) – RonJohn Nov 20 at 3:09
  • Some vendors won't accept partial payments. These are the kind I would put on a credit card and then pay half from each checking account. But I'm wondering if there are better solutions. – user91716 Nov 20 at 3:54
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    For those of us not in the know - what is a DBA? – Lawrence Nov 20 at 7:16
  • Scratch that. I managed to find it on my second try: “Doing Business As”, also known as a business name. – Lawrence Nov 20 at 7:21
  • Given that the two DBAs are part of the same LLC, is there any need to formally share the expenses between the two DBAs? It doesn't matter for taxes. If you want to compute profit of each DBA, you can take it into account then. – gaefan Nov 20 at 13:20
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You could use a monthly reimbursement check (or electronic bank transfer) from one company to another and split it as negative expenses (rebate) per category. For example,

Company A:

Deposit  Withdrawal  Account       Memo
         $100        Internet      For A and B
         $500        Rent          For A and B
         $100        Gas/Electric  For A and B
$350                 -- Split --   Reimbursement from Company B
   Internet     $50
   Rent         $250
   Gas/Electric $50

Company B:

Deposit  Withdrawal  Account       Memo
         $350        -- Split --   Reimbursement Payment to Company A
   Internet     $50
   Rent         $250
   Gas/Electric $50

Note you don't actually have to do this monthly. You could true it up quarterly or even annually if you wish.

  • Very helpful, thank you. – user91716 Nov 21 at 5:02

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