For questions related to the GnuCash personal and small-business financial-accounting software freely licensed under the GNU GPL. As this is a personal finance site, questions about usage of the software are preferred over technology-related questions.

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28 views

GnuCash Custom Bar chart report

I'm trying to create a custom bar chart report in GnuCash 2.6.5, similar to the Asset Bar Chart or Liability Bar Chart. What I need is a report that shows the sum of 3 (or more) accounts. Some are ...
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0answers
32 views

How to record HSA-reimbursable medical transaction into gnucash?

I'm using gnucash to record my finances (but it should apply to any double entry accounting system). I wonder how should I record transactions for medical expenses which I can reimburse from HSA (and ...
2
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1answer
47 views

Recording claimable expenses in GnuCash

I am new to accounting and trying to learn a few things as my accounts get more and more complicated. I currently use GnuCash to record simple income/expenses/assets/liabilities and have had a new ...
4
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1answer
78 views

How to double-entry bookkeep money incoming from sold items

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I have as assets my back account and "cash in wallet", and many expense accounts for ...
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1answer
58 views

How to improve Gnucash QIF import matchings by adding account to each transaction

I'm trying to suppress the longest part of my QIF import process which is manual matching of each transaction to each account. I have the bayesian matching activated but it performs poorly, matching ...
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2answers
88 views

How do I account for 100 percent vendor discounts in GnuCash 2.6.5

Consider this simple scenario, where I am running the accounts for a small business. No need to get into fancy standards (e.g. GAAP). A vendor sends my company a bill for $100. The work is complete ...
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1answer
44 views

Newest transactions added on top, not bottom, of accounts in GnuCash?

In GnuCash, with ascending date the transactions are listed from top to bottom. Is there a way to have the transactions listed with ascending date from bottom to top? I.e. I want the newest ...
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1answer
90 views

How can I find out in GnuCash how much I have spent in a given time period?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
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0answers
33 views

How to correctly track a covered call write (sell to open) in double-entry accounting?

I recently started using gnucash for personal accounting, but I guess this question doesn't depend on the software. I sold a covered call, and I'm not sure how to keep track of that in the ...
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1answer
167 views

How to record a written put option in double-entry accounting?

I have been using double-entry accounting to carefully track my financial situation for a couple of years now, but I am just dabbling with stock options for the first time. I wrote a put option (sold ...
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1answer
72 views

How can I import customers and invoices from a previous year's Gnucash file?

I've been using Gnucash for the past year for small business accounting as a self-employed contractor. I've read that it's a good practice to create a new file for each year. Now that 2014 has ...
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1answer
60 views

Handling of credit card bill transactions on bank account when using online banking in Gnucash

I'm using HBCI for downloading both my bank account and the credit card account. The weekly credit card bill will be downloaded in two transactions, one in the bank account and one statement in the ...
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1answer
370 views

What should I do when the reality of money present and the amounts in GnuCash differ?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
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0answers
63 views

Get GnuCash to use the Opening Balances account for new accounts

I’m still new to GnuCash, and as such I’m setting up all my accounts. When I first created the file, I didn’t add all my accounts because I wanted to set up only a few at a time. The accounts I did ...
3
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1answer
121 views

gnucash - Record several years data

Currently I am using GnuCash to record my personal expenses. I am using it since the last year, so in my master book I have records belonging to the years 2013 and 2014. Is that the correct way to ...
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1answer
89 views

Representing a personal loan with double entry

I have received a family loan (no interest or penalties, just a friendly loan) from my parents which is deposited into my savings account for my bank. I'm having issues understanding how I should ...
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1answer
167 views

How should I record outstanding expenses in GnuCash?

By 'outstanding expenses,' I mean bills that are due but that you cannot, at present, pay. Nor do you know exactly when in the future you would be able to pay. Here's what I've experimented with: I ...
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1answer
233 views

How to resolve imbalances and orphan transactions in Gnucash?

I am a new Gcash user. I Installed Gcash and imported couple statements from my bank. It is all good except that I now have huge imbalances. And I do not know how to handle this. I looked around the ...
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2answers
135 views

How to record (accepting and later returning) other peoples' money? What's the correct terminology for that? // GnuCash

How to record (accepting and later returning) other peoples' money in GnuCash? I assume it would not be recorded as income / expense, respectively. Liabilities also seems unlikely. Equities? ...
3
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1answer
91 views

Recurring non-scheduled transactions in GnuCash

Does GnuCash have a similar mechanism to MYOB where a transaction can be made into a template for posting when needed? I can see a transaction can be made into a template for automated scheduled ...
2
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1answer
158 views

How should I record invoices in foreign currency in GNUCash?

I'm a Canadian living in Canada and I've recently started a new contract with a client in the US. My previous contract specified payment in CAD while my new contract is in USD. I invoice once a ...
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4answers
560 views

In double entry accounting, as an employee, how do I enter expenses?

I'm new to accounting and just started using GnuCash for my personal finances. Question As an employee (not a company), how would you enter the following transaction into GnuCash? Situation I ...
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1answer
89 views

Dealing with temporary accounts

I use Gnucash for managing my finances. When I receive a gift card, I assume that it should be it's own account as one of my Current Assets. However, once that gift card is fully spent or expired, ...
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2answers
289 views

In double-entry book keeping, is income always negative?

I've begun trying to learn some money managing techniques, but when fiddling with gnucash I've found that in double-entry accounting, where all money has to come from somewhere, the income accounts ...
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2answers
2k views

Double-entry accounting: how to keep track of mortgage installments as expenses?

Context: I am new to double-entry accounting, I use GnuCash for my personal family bookkeeping. At the moment, the main goal for me is to keep track of incomes/expenses of our family over time. For ...
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2answers
130 views

Convention for adding ishares (ETFs) into personal accounts

I use GNUcash to manage my personal accounts. Please advise me on how I should enter ETFs, specifically ishares which are Blackrock's brand of ETF, into my personal accounts. The default set of ...
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1answer
156 views

Splitting already paid bills with housemate

I live with a house mate, and we split our grocery expenses 50/50 between us. Everything is done in cash. I use GnuCash to manage my finances, and I'm not sure how such a situation can be recorded: ...
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2answers
464 views

Accounting for paying bills for (and being reimbursed by) another person

I an currently using Gnucash to manage my expenses. I am new to double-entry accounting and find many aspects of it to be confusing. Here's a situation that currently happens monthly. I'd like to know ...
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1answer
88 views

Which account type to use for claimable expense I pay upfront for my employer?

I am using GNUCash for personal finance. Sometimes I pay expenses upfront for my employer with cash or credit card. My employer will pay me back later with cash or cheque. I am thinking of using ...
2
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1answer
70 views

How to properly name expense accounts (fees and fines, resp.) with public bodies in the context of personal (non-corporate) bookkeeping? [closed]

How to properly name expense accounts (fees and fines, resp.) with public bodies in the context of personal (non-corporate) bookkeeping? Of course I can just make up a random names, but if standard ...
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1answer
125 views

How to edit/unpost a posted bill in GnuCash 2.6.1

I created a vendor bill and posted it. After posting it I realized I made a mistake in the amount entered in the bill. The GnuCash Help Manual states on page 79: Before you can edit a posted ...
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1answer
69 views

GnuCash “Currency Sync Point” (Fix currency in a wallet at a given date)

Instead of starting a clean account with an opening balance from equity, I've started an account and know the current amount and working on recovering most of the transactions from the last 5 months: ...
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1answer
101 views

How can I easily show difference between Current Assets and Current Liabilities in Gnucash?

So I have a subaccount of Liabilities named "Current Liabilities" and I'd like to have an easy access to the value of [Current Assets - Current Liabilities] (kind of my personal "Working Capital"). I ...
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1answer
141 views

Currency Settings

I changed the currency in GnuCash settings from USD to SAR. Although my computer's regional settings are all set to English, GnuCash is displaying me arabic shorthand for SAR (رس). How to change it ...
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4answers
484 views

GnuCash and version control

I'm starting to organize my accounts more and gnucash seems like a good program to use. If possible, I would like to use version control for my repository (with git, for example) so that I have ...
2
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1answer
417 views

Simple income and expense report in gnucash

I do not understand nor do I enjoy accounting. I have a small LLC, and I have a QFX file from my bank that encompasses all transactions from 2013. I would like to import this, manually categorize ...
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1answer
259 views

How to account for Unrealized Gains in a Trial Balance?

Using GnuCash, When I run a Trial Balance on my accounts, my Debits exceed my Credits by 875.00 wich is the same amount of my Unrealized Gains on the Balance Sheet. How do I reconcile this in my ...
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1answer
456 views

How can I debit money to Accounts Receivable in Gnucash without raising an invoice?

I have some income from Amazon Associates that is paid to me automatically every few months. I don't raise an invoice and Amazon doesn't create one for me. Amazon does specify a date when the payment ...
2
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1answer
226 views

Track expense memos and payees in GnuCash?

I'm using GnuCash to track a simple budget, importing QIF files. Most entries in the QIF file have both a payee and a memo, however GnuCash seems to ignore the memo if the payee is specified. This ...
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1answer
338 views

Making good use of the (optional) Num column in gnucash? “name-of-counterparty” column

In previous humble attempts to learning-the-ropes of household accounting (in conventional spreadsheet software) I used to have a column to hold the name of the counter-party, e.g. the supermarket ...
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1answer
892 views

Salary account in gnucash: charge vs. income // example transactions

It might not be the usual thing to have on opening balance in a "Salary" account, but if one did, this is what I tried in gnucash: description: payday again :-) transfer: Equity:Opening Balances ...
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1answer
280 views

How to record the finding of 10 dollars lying on the street and their subsequent placement into one's wallet (in gnucash)?

Within gnucash: within the Cash in Wallet account: description: found some money in the street transfer: Imbalance-USD or create a new arbitrary one-off account called something like "Penny Lane" ...
4
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2answers
3k views

In double entry accounting, how does income become equity?

Using GNUCash, help, putting it all together, I'm accounting for a lottery income transaction. I was able to get the example shown with 2 transactions. 1. Dr. Savings 750,000 Cr. ...
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1answer
968 views

Processing PayPal transactions Via GNUCash

I am taking the time to set myself up to record finances in GNUCash, and I have slowly been refining my recording processes. I am curently twiddling my thumbs about how to treat "Middleman" ...
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1answer
268 views

How to record existing double entries in GnuCash

For example if I transfer $ 5,000.00 from my checking to savings a/c on 6/1 these two entries appear in my bank a/c statement - Checking: 6/1 -5,000.00 Transfer to checking a/c YYY Saving: ...
3
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1answer
456 views

Using GnuCash for accurate cost basis calculation for foreign investments (CAD primary currency)

I'm looking to use GnuCash for investment tracking and while I evaluate the software, I am specifically interested in how to get it to properly calculate the ACB of foreign investments in CAD. For ...
4
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2answers
1k views

In double entry accounting, how do I enter a loan?

I have taken an accounting course several years ago, but I'm a little rusty. I'm using GnuCash, double entry accounting software. I have a loan from a friend, so no interest. I have paid about half ...
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3answers
748 views

Show liability payments with expenses?

In GnuCash Liabilities are separate from expenses, which makes sense. However, this makes it difficult to get a useful budget report or expenditure report since it does not include my largest outgo, ...
3
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1answer
964 views

How can I show more detail in GnuCash Reports?

I recently started using GnuCash as a tool for tracking my expenses. It has lovely built in reports on expense, but it seems to limit the categories/accounts displayed to a fairly low number (I think ...
5
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1answer
536 views

Gnucash category structure for funds distributed across multiple bank accounts

In Gnucash, what is the best way to structure category accounts which will hold funds distributed across several bank accounts? In Canada we have Tax Free Savings accounts which return more interest ...