For questions related to the GnuCash personal and small-business financial-accounting software freely licensed under the GNU GPL. As this is a personal finance site, questions about usage of the software are preferred over technology-related questions.

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1answer
11 views

Quarterly report in Gnucash?

Gnucash has this handy Account Summary report, which summarizes all incomes and expenses in every currency in the current fiscal year. I'd like to see a similar report for a custom date range (say, ...
1
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1answer
22 views

GnuCash during holiday: expenses in foreign currency

I am using GnuCash for keeping track of my personal finances. My currency is mostly Japanese Yen and I live in Japan. I keep track of every single Yen, every single purchase. Now I am going on ...
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0answers
20 views

How can I add Account Codes and Descriptions of the Accounts to the Profit and Loss sheet?

How can I add Account Codes and Descriptions of the Accounts to the Profit and Loss sheet? Is there any way to sort it by specific columns? I tried to do this via Edit-> Report Options but didn't ...
2
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1answer
45 views

List of banks with free OFX service [closed]

I am looking for a list of banks that offer a free OFX (Open Financial Exchange) service. The best list I have been able to find is here: OFX List Some of the banks on this list are documented to ...
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3answers
186 views

What is the difference between equity and assets?

I am (going to be) using GNU Cash, which uses the double-entry method; I use it for personal finance. Reading various tutorials for GNU cash, it lists 5 types of accounts: income, expense, assets, ...
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1answer
89 views

correct usage of “R” field, esp. with respect to credit card account type

Using GnuCash to track where my money goes and what comes in. I have as assets my bank account and "cash in wallet", and many expense accounts for food, gas, water, electricity, clothes, ...
1
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1answer
33 views

GnuCash: How to sum “search result” entries?

Is there a simple way in GnuCash to sum "search result" entries, or would one need to build some sort of "custom report"?
1
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1answer
59 views

How to track expenses from an account in gnucash?

I can't figure out how to select three assets (cash + two bank accounts) and a bunch of expenses, and get a report on how much has been spent from those accounts on those expenses. Cash Flow won't ...
3
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1answer
99 views

Accounting for reimbursements that exceed actual expenses

When I travel on business, my employer pays for my meals by reimbursing me at a statutory "per diem" rate. Often this exceeds the amount I actually spend on meals. How should I account for the ...
2
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1answer
60 views

Double entry accounting: as an employee, how do I enter expenses in foreign currency?

I use gnucash. For my company expenses I follow advices from In double entry accounting, as an employee, how do I enter expenses? and I am happy with the results. But I get to travel often to country ...
0
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1answer
107 views

GnuCash, how do I book loan from credit card, being paid back with salary? [duplicate]

I am doing double-entry bookkeeping with GnuCash to track my personal finances. Sometimes I spent money on expenses which my employer is supposed to spent, and I later get reimbursed. For example, I ...
1
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1answer
42 views

How do I see all outgoings in one Gnucash report?

I can use the P&L or Income Statement reports to see expenses for a month, but it doesn't include the mortgage payment since I set this up as another account, rather than just an expense. I'd ...
2
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1answer
57 views

How do I record monetary advances and money spent thereof in personal accounting?

I have recently (i.e. from the beginning of 2015) started tracking my personal finances with GNUCash, without any previous experience in accounting. While the interface is mostly intuitive (thanks to ...
2
votes
1answer
74 views

GnuCash Custom Bar chart report

I'm trying to create a custom bar chart report in GnuCash 2.6.5, similar to the Asset Bar Chart or Liability Bar Chart. What I need is a report that shows the sum of 3 (or more) accounts. Some are ...
1
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0answers
55 views

How to record HSA-reimbursable medical transaction into gnucash?

I'm using gnucash to record my finances (but it should apply to any double entry accounting system). I wonder how should I record transactions for medical expenses which I can reimburse from HSA (and ...
2
votes
1answer
79 views

Recording claimable expenses in GnuCash

I am new to accounting and trying to learn a few things as my accounts get more and more complicated. I currently use GnuCash to record simple income/expenses/assets/liabilities and have had a new ...
4
votes
1answer
97 views

How to double-entry bookkeep money incoming from sold items

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I have as assets my back account and "cash in wallet", and many expense accounts for ...
1
vote
1answer
150 views

How to improve Gnucash QIF import matchings by adding account to each transaction

I'm trying to suppress the longest part of my QIF import process which is manual matching of each transaction to each account. I have the bayesian matching activated but it performs poorly, matching ...
5
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2answers
121 views

How do I account for 100 percent vendor discounts in GnuCash 2.6.5

Consider this simple scenario, where I am running the accounts for a small business. No need to get into fancy standards (e.g. GAAP). A vendor sends my company a bill for $100. The work is complete ...
0
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1answer
57 views

Newest transactions added on top, not bottom, of accounts in GnuCash?

In GnuCash, with ascending date the transactions are listed from top to bottom. Is there a way to have the transactions listed with ascending date from bottom to top? I.e. I want the newest ...
0
votes
1answer
118 views

How can I find out in GnuCash how much I have spent in a given time period?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
0
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0answers
49 views

How to correctly track a covered call write (sell to open) in double-entry accounting?

I recently started using gnucash for personal accounting, but I guess this question doesn't depend on the software. I sold a covered call, and I'm not sure how to keep track of that in the ...
4
votes
1answer
348 views

How to record a written put option in double-entry accounting?

I have been using double-entry accounting to carefully track my financial situation for a couple of years now, but I am just dabbling with stock options for the first time. I wrote a put option (sold ...
1
vote
1answer
135 views

How can I import customers and invoices from a previous year's Gnucash file?

I've been using Gnucash for the past year for small business accounting as a self-employed contractor. I've read that it's a good practice to create a new file for each year. Now that 2014 has ...
0
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1answer
88 views

Handling of credit card bill transactions on bank account when using online banking in Gnucash

I'm using HBCI for downloading both my bank account and the credit card account. The weekly credit card bill will be downloaded in two transactions, one in the bank account and one statement in the ...
8
votes
1answer
397 views

What should I do when the reality of money present and the amounts in GnuCash differ?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
1
vote
0answers
85 views

Get GnuCash to use the Opening Balances account for new accounts

I’m still new to GnuCash, and as such I’m setting up all my accounts. When I first created the file, I didn’t add all my accounts because I wanted to set up only a few at a time. The accounts I did ...
3
votes
1answer
168 views

gnucash - Record several years data

Currently I am using GnuCash to record my personal expenses. I am using it since the last year, so in my master book I have records belonging to the years 2013 and 2014. Is that the correct way to ...
1
vote
1answer
119 views

Representing a personal loan with double entry

I have received a family loan (no interest or penalties, just a friendly loan) from my parents which is deposited into my savings account for my bank. I'm having issues understanding how I should ...
2
votes
1answer
229 views

How should I record outstanding expenses in GnuCash?

By 'outstanding expenses,' I mean bills that are due but that you cannot, at present, pay. Nor do you know exactly when in the future you would be able to pay. Here's what I've experimented with: I ...
2
votes
1answer
405 views

How to resolve imbalances and orphan transactions in Gnucash?

I am a new Gcash user. I Installed Gcash and imported couple statements from my bank. It is all good except that I now have huge imbalances. And I do not know how to handle this. I looked around the ...
1
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2answers
144 views

How to record (accepting and later returning) other peoples' money? What's the correct terminology for that? // GnuCash

How to record (accepting and later returning) other peoples' money in GnuCash? I assume it would not be recorded as income / expense, respectively. Liabilities also seems unlikely. Equities? ...
3
votes
1answer
130 views

Recurring non-scheduled transactions in GnuCash

Does GnuCash have a similar mechanism to MYOB where a transaction can be made into a template for posting when needed? I can see a transaction can be made into a template for automated scheduled ...
3
votes
2answers
218 views

How should I record invoices in foreign currency in GNUCash?

I'm a Canadian living in Canada and I've recently started a new contract with a client in the US. My previous contract specified payment in CAD while my new contract is in USD. I invoice once a ...
2
votes
4answers
735 views

In double entry accounting, as an employee, how do I enter expenses?

I'm new to accounting and just started using GnuCash for my personal finances. Question As an employee (not a company), how would you enter the following transaction into GnuCash? Situation I ...
1
vote
1answer
105 views

Dealing with temporary accounts

I use Gnucash for managing my finances. When I receive a gift card, I assume that it should be it's own account as one of my Current Assets. However, once that gift card is fully spent or expired, ...
3
votes
2answers
363 views

In double-entry book keeping, is income always negative?

I've begun trying to learn some money managing techniques, but when fiddling with gnucash I've found that in double-entry accounting, where all money has to come from somewhere, the income accounts ...
8
votes
2answers
3k views

Double-entry accounting: how to keep track of mortgage installments as expenses?

Context: I am new to double-entry accounting, I use GnuCash for my personal family bookkeeping. At the moment, the main goal for me is to keep track of incomes/expenses of our family over time. For ...
2
votes
2answers
163 views

Convention for adding ishares (ETFs) into personal accounts

I use GNUcash to manage my personal accounts. Please advise me on how I should enter ETFs, specifically ishares which are Blackrock's brand of ETF, into my personal accounts. The default set of ...
1
vote
1answer
178 views

Splitting already paid bills with housemate

I live with a house mate, and we split our grocery expenses 50/50 between us. Everything is done in cash. I use GnuCash to manage my finances, and I'm not sure how such a situation can be recorded: ...
0
votes
2answers
568 views

Accounting for paying bills for (and being reimbursed by) another person

I an currently using Gnucash to manage my expenses. I am new to double-entry accounting and find many aspects of it to be confusing. Here's a situation that currently happens monthly. I'd like to know ...
0
votes
1answer
93 views

Which account type to use for claimable expense I pay upfront for my employer?

I am using GNUCash for personal finance. Sometimes I pay expenses upfront for my employer with cash or credit card. My employer will pay me back later with cash or cheque. I am thinking of using ...
2
votes
1answer
85 views

How to properly name expense accounts (fees and fines, resp.) with public bodies in the context of personal (non-corporate) bookkeeping? [closed]

How to properly name expense accounts (fees and fines, resp.) with public bodies in the context of personal (non-corporate) bookkeeping? Of course I can just make up a random names, but if standard ...
1
vote
1answer
170 views

How to edit/unpost a posted bill in GnuCash 2.6.1

I created a vendor bill and posted it. After posting it I realized I made a mistake in the amount entered in the bill. The GnuCash Help Manual states on page 79: Before you can edit a posted ...
4
votes
1answer
71 views

GnuCash “Currency Sync Point” (Fix currency in a wallet at a given date)

Instead of starting a clean account with an opening balance from equity, I've started an account and know the current amount and working on recovering most of the transactions from the last 5 months: ...
1
vote
1answer
118 views

How can I easily show difference between Current Assets and Current Liabilities in Gnucash?

So I have a subaccount of Liabilities named "Current Liabilities" and I'd like to have an easy access to the value of [Current Assets - Current Liabilities] (kind of my personal "Working Capital"). I ...
0
votes
1answer
170 views

Currency Settings

I changed the currency in GnuCash settings from USD to SAR. Although my computer's regional settings are all set to English, GnuCash is displaying me arabic shorthand for SAR (رس). How to change it ...
3
votes
4answers
579 views

GnuCash and version control

I'm starting to organize my accounts more and gnucash seems like a good program to use. If possible, I would like to use version control for my repository (with git, for example) so that I have ...
2
votes
1answer
455 views

Simple income and expense report in gnucash

I do not understand nor do I enjoy accounting. I have a small LLC, and I have a QFX file from my bank that encompasses all transactions from 2013. I would like to import this, manually categorize ...
1
vote
1answer
362 views

How to account for Unrealized Gains in a Trial Balance?

Using GnuCash, When I run a Trial Balance on my accounts, my Debits exceed my Credits by 875.00 wich is the same amount of my Unrealized Gains on the Balance Sheet. How do I reconcile this in my ...