For questions related to the GnuCash personal and small-business financial-accounting software freely licensed under the GNU GPL. As this is a personal finance site, questions about usage of the software are preferred over technology-related questions.

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34 views

Gnucash help understanding summary bar profit & loss

I use Gnucash for my personal finance management. My accounting periods correspond to months, starting in my payday and ending in the day before the payday. Problem is when I run the Profit & ...
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1answer
38 views

GnuCash register reimbursements

I just started using GnuCash for personal finance, and I'm still figuring out how to register different types of movements of money. The issue I'm not sure about now, is how to register ...
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1answer
78 views

Gnucash: How to track similar expenses in two currencies appropriately?

Suppose that someone spends most of their life in one country with currency X, and a few years in another country where they have currency Y. Let's suppose also that the person earns a similar income ...
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1answer
79 views

How would I account in GnuCash for me and another entity contributing to a joint account?

Me and my wife are starting a joint account, separate from both of our accounts. The intent is for both of us to contribute equally to the account and use it for joint purchases. When I make a ...
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27 views

GnuCash: Reimbursable expenses paid by credit card

In my business we buy a number of things for client projects with the company credit card. I understand that to have them show up on the client's bill I need to use the Vendor-Bill process. But when I ...
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1answer
85 views

What for is Equity account in GnuCash?

What is the purpose of Equity account in GnuCash? For example, I have income through Salary account 500$, after I have expense by buying book for 5$ (so in Expense:Books account is entry for 5$). But ...
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3answers
62 views

How to record “short premium” in double-entry accounting?

I write (sell to open) puts on margin for “short premium” on my personal account. The contract note for an opening transaction lists a number of components: • contract number • option symbol • strike ...
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1answer
54 views

gnucash cashflow reports - different years side-by-side

Is there a way within the gnucash reporting system to compare cashflow reports from two different years? I'd like to see something like: | ACCOUNT | 2015 | 2014 | DIFFERENCE | ...
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0answers
35 views

Gnucash creating transactions for wrong account in import

Something seems to be broken in the setup of my online accounts: whenever I get transactions for one of my accounts (via HBCI), Gnucash creates transactions for a different account and also looks for ...
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0answers
49 views

How to handle currency redenomination in gnucash?

Government of my country is planning to redenominate my local currency. For example, we have conversion rate 15000:1 local to USD. After redomination happen it will be 1.5:1 local to USD. I don't ...
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0answers
47 views

Expenses in gnucash [closed]

I'm trying to get to grips with Gnucash for small business accounting. Seems fine so far except I'm not sure how to cater for tax on expenses. If an employee pays for something then they need to be ...
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1answer
99 views

What's the difference between Descriptions, Notes, and Memo in GnuCash? [closed]

The Description field appears in any view of a transaction. The Notes field appears when you select "Double Line" from the View menu. A Memo field appears for each offsetting account when you split a ...
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65 views

How do I mimic “daily spendable” feedback in GnuCash?

TL;DR: How do I get reports in GnuCash to do some basic arithmetic the way a spreadsheet can? More detail: Taking inspiration from Level Money, I budget based on how much each of two accounts ...
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1answer
66 views

Gnucash: How to add up all charges on a credit card within a period

I have "Liability" account in Gnucash for my credit card. Each expense made using my card is shown there as "Charge", while each payment I made to the credit card account from my checking account is ...
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2answers
151 views

Double entry for mortgage

Q. What entries should be made for mortgage and interest only repayments? For info I use GnuCash. Situation: I have an interest (repayment) only mortgage of, say, £50,000. They added their fees to ...
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1answer
117 views

Handling expenses for corporate tax in GnuCash

I am very new to the whole concept of book-keeping (Read GnuCash help - that's it) at the moment and was wondering if I could get some pointers in here. I am running a micro limited company (One ...
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1answer
153 views

How do I track an interest free loan I made in GNUCash? How do I track payments against that loan?

I use GnuCash for my personal accounting since 2008. As I am not a native English speaker, I struggle with the understanding of some GnuCash manual terms and explanations that I do not use in my daily ...
2
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1answer
64 views

GnuCash how to do laptop purchase payment plan

I bought a laptop for $1000 online and paid by credit card. The payment plan is 10-month payment with 0% interest rate. So it charges $100 to my credit card each month. In this case, how do I do it on ...
2
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1answer
265 views

GnuCash and ledger/hledger [closed]

I am using GnuCash 2.6.7 under Mac OS X 10.10.4 to do my personal finance. I have a fairly large account structure by now with many expense accounts to track different categories of spending. I would ...
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0answers
65 views

GNUCash - Associate imported data with checking account?

I am completely new to using accounting software (so please bear with me). I have been trying to capture historical account data from the last 11 months, so I downloaded a QIF file from my bank that ...
3
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1answer
128 views

Why doesn't GnuCash auto-reconcile non-bank accounts?

I use GnuCash for the sole purpose of keeping track of my personal finance. When I do my monthly reconciliation on my checking account, savings account, and credit card account and everything is all ...
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1answer
109 views

Quarterly report in Gnucash?

Gnucash has this handy Account Summary report, which summarizes all incomes and expenses in every currency in the current fiscal year. I'd like to see a similar report for a custom date range (say, ...
2
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1answer
102 views

GnuCash during holiday: expenses in foreign currency

I am using GnuCash for keeping track of my personal finances. My currency is mostly Japanese Yen and I live in Japan. I keep track of every single Yen, every single purchase. Now I am going on ...
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0answers
35 views

How can I add Account Codes and Descriptions of the Accounts to the Profit and Loss sheet?

How can I add Account Codes and Descriptions of the Accounts to the Profit and Loss sheet? Is there any way to sort it by specific columns? I tried to do this via Edit-> Report Options but didn't ...
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1answer
167 views

List of banks with free OFX service [closed]

I am looking for a list of banks that offer a free OFX (Open Financial Exchange) service. The best list I have been able to find is here: OFX List Some of the banks on this list are documented to ...
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3answers
5k views

What is the difference between equity and assets?

I am (going to be) using GNU Cash, which uses the double-entry method; I use it for personal finance. Reading various tutorials for GNU cash, it lists 5 types of accounts: income, expense, assets, ...
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1answer
109 views

correct usage of “R” field, esp. with respect to credit card account type

Using GnuCash to track where my money goes and what comes in. I have as assets my bank account and "cash in wallet", and many expense accounts for food, gas, water, electricity, clothes, ...
2
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1answer
72 views

GnuCash: How to sum “search result” entries?

Is there a simple way in GnuCash to sum "search result" entries, or would one need to build some sort of "custom report"?
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2answers
279 views

How to track expenses from an account in gnucash?

I can't figure out how to select three assets (cash + two bank accounts) and a bunch of expenses, and get a report on how much has been spent from those accounts on those expenses. Cash Flow won't ...
3
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1answer
220 views

Accounting for reimbursements that exceed actual expenses

When I travel on business, my employer pays for my meals by reimbursing me at a statutory "per diem" rate. Often this exceeds the amount I actually spend on meals. How should I account for the ...
2
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1answer
95 views

Double entry accounting: as an employee, how do I enter expenses in foreign currency?

I use gnucash. For my company expenses I follow advices from In double entry accounting, as an employee, how do I enter expenses? and I am happy with the results. But I get to travel often to country ...
0
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1answer
194 views

GnuCash, how do I book loan from credit card, being paid back with salary? [duplicate]

I am doing double-entry bookkeeping with GnuCash to track my personal finances. Sometimes I spent money on expenses which my employer is supposed to spent, and I later get reimbursed. For example, I ...
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1answer
59 views

How do I see all outgoings in one Gnucash report?

I can use the P&L or Income Statement reports to see expenses for a month, but it doesn't include the mortgage payment since I set this up as another account, rather than just an expense. I'd ...
3
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1answer
107 views

How do I record monetary advances and money spent thereof in personal accounting?

I have recently (i.e. from the beginning of 2015) started tracking my personal finances with GNUCash, without any previous experience in accounting. While the interface is mostly intuitive (thanks to ...
2
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1answer
147 views

How do I create a Custom Bar chart report in GnuCash?

I'm trying to create a custom bar chart report in GnuCash 2.6.5, similar to the Asset Bar Chart or Liability Bar Chart. What I need is a report that shows the sum of 3 (or more) accounts. Some are ...
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0answers
99 views

How to record HSA-reimbursable medical transaction into gnucash?

I'm using gnucash to record my finances (but it should apply to any double entry accounting system). I wonder how should I record transactions for medical expenses which I can reimburse from HSA (and ...
2
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1answer
161 views

Recording claimable expenses in GnuCash

I am new to accounting and trying to learn a few things as my accounts get more and more complicated. I currently use GnuCash to record simple income/expenses/assets/liabilities and have had a new ...
4
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1answer
140 views

How to double-entry bookkeep money incoming from sold items

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I have as assets my back account and "cash in wallet", and many expense accounts for ...
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1answer
567 views

How to improve Gnucash QIF import matchings by adding account to each transaction

I'm trying to suppress the longest part of my QIF import process which is manual matching of each transaction to each account. I have the bayesian matching activated but it performs poorly, matching ...
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2answers
194 views

How do I account for 100 percent vendor discounts in GnuCash 2.6.5

Consider this simple scenario, where I am running the accounts for a small business. No need to get into fancy standards (e.g. GAAP). A vendor sends my company a bill for $100. The work is complete ...
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1answer
67 views

Newest transactions added on top, not bottom, of accounts in GnuCash?

In GnuCash, with ascending date the transactions are listed from top to bottom. Is there a way to have the transactions listed with ascending date from bottom to top? I.e. I want the newest ...
0
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1answer
166 views

How can I find out in GnuCash how much I have spent in a given time period?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
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2answers
109 views

How to correctly track a covered call write (sell to open) in double-entry accounting?

I recently started using gnucash for personal accounting, but I guess this question doesn't depend on the software. I sold a covered call, and I'm not sure how to keep track of that in the ...
4
votes
1answer
1k views

How to record a written put option in double-entry accounting?

I have been using double-entry accounting to carefully track my financial situation for a couple of years now, but I am just dabbling with stock options for the first time. I wrote a put option (sold ...
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1answer
230 views

How can I import customers and invoices from a previous year's Gnucash file?

I've been using Gnucash for the past year for small business accounting as a self-employed contractor. I've read that it's a good practice to create a new file for each year. Now that 2014 has ...
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1answer
145 views

Handling of credit card bill transactions on bank account when using online banking in Gnucash

I'm using HBCI for downloading both my bank account and the credit card account. The weekly credit card bill will be downloaded in two transactions, one in the bank account and one statement in the ...
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1answer
446 views

What should I do when the reality of money present and the amounts in GnuCash differ?

I started doing double entry bookkeeping with GnuCash to keep track of my personal finances, down to the penny. I think I am familiar with most of the basics of double entry bookkeeping, I took a ...
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0answers
160 views

Get GnuCash to use the Opening Balances account for new accounts

I’m still new to GnuCash, and as such I’m setting up all my accounts. When I first created the file, I didn’t add all my accounts because I wanted to set up only a few at a time. The accounts I did ...
3
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1answer
227 views

gnucash - Record several years data

Currently I am using GnuCash to record my personal expenses. I am using it since the last year, so in my master book I have records belonging to the years 2013 and 2014. Is that the correct way to ...
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1answer
166 views

Representing a personal loan with double entry

I have received a family loan (no interest or penalties, just a friendly loan) from my parents which is deposited into my savings account for my bank. I'm having issues understanding how I should ...